Online W-2 and
Year-End Earning Statement Access and Consent

UF employees will soon be able to access their IRS W-2 forms electronically through the myUFL system. In order to obtain on-line access, employees must first consent to receive the electronic version of the form. Sign up now by logging in to the myUFL system and navigating to -> My Self Service -> W-2/W-2c Consent.

Electronic W-2 forms are expected to be available earlier than printed forms and will provide unlimited access to prior years' documents dating back to 2005. Once an employee has signed up consent is valid for all subsequent years unless the employee chooses to withdraw consent, or upon termination of employment.

Employees who do not consent to the electronic W-2 form will continue to receive a paper form through the U.S. Postal Service. Printed forms will be mailed by January 31, 2010, to the address listed in the UF directory. Employees are responsible for updating their contact information in the myUFL system.

The electronic W-2 form initiative provides convenience to employees and furthers our efforts to be a sustainable campus. Please promote this new feature and encourage employees to sign up. Employees consenting to electronic W-2 forms will be entered for prize drawings. Drawings will also be held for departments with 100% participation. Look in upcoming issues of the InfoGator for more information and prize details.

Procedures on How to Consent to Receive Electronic W-2 and W-2c Forms

PeopleSoft Navigation: My Self Service -> W-2/W-2C Consent

Read the text, select the box, and click the Submit button.

Once you consent to receiving your W-2 electronically, you will NOT receive a paper copy of your W-2 form. You will be able to access it online and print copies necessary for your tax filing or for other purposes as often as you need them. You will also be able to access Forms W-2 and W-2c for 2005, 2006, 2007, and 2008.

If you subsequently decide to revoke or withdraw your consent at a later date, you must withdraw your consent by following the same procedure. The check box would then be selected to indicate the withdrawal of your consent. Detailed instructions are provided on the following pages.