The University President has delegated the following contracting duties to Purchasing Services:
Canvass all sources of supply and contract for the purchase, lease, or acquisition in any manner of all commodities, construction, installment, lease-purchase and services required by the University, under competitive bidding or contractual negotiation. Installment- or lease- purchase contracts may provide for the payment of interest on unpaid portions of the purchase price.
Remove any contractor from the University's competitive vendor list that fails to respond to three (3) or more invitations or to fulfill any of its duties specified in a contract with the University and to reinstate any such contractor when satisfied that further instances of default will not occur. A 'No Bid" is a response.
To plan and coordinate purchases in volume and to competitively bid, negotiate and execute purchasing agreements and contracts for the recurring needs of the University.
To prescribe the methods of securing bids or negotiating and awarding contracts.
To negotiate on the best terms and conditions in the event no bids are received.
To establish standards, assist in formulating specifications, and determine the source of supply for any commodity or service requisitioned by any department of the University, except as specifically provided under Section 12.3.B, Contracting Authority.
To execute contracts, whether by purchase order or other approved purchasing method, for commodities and services required by the University.
Evaluate the ability of any vendor to remain on a competitive vendor list, based on the vendor's responsiveness to competitive solicitations, the vendor's ability to fulfill the duties specified in contracts, or any disruptive or unprofessional conduct or conduct which is not conducive to the University environment on the part of the vendor or its agents.
The Inter-institutional Committee on Purchasing (ICOP) has developed policies and guidelines for establishing system wide contracts and cooperative agreements for use by the universities. ICOP will monitor frequent purchases made by the universities and initiate actions to establish system wide contracts as deemed necessary and appropriate.
Evaluate and approve contracts let by the Federal Government, the State, other states, political subdivisions or entities, colleges, universities, educational cooperatives or educational consortia for the procurement of commodities and contractual services, when it is determined to be cost-effective and in the best interest of the University to make purchases under contracts let by such other entities.
Elect as an alternative to the provisions of s. 120.57(3)(c) F.S., to proceed with a bid solicitation or contract award process when it is set forth, in writing, that the particular facts and circumstances which demonstrate that the delay due to staying the solicitation or contract award process would be detrimental to the interests of the University. After the award of contract resulting from a competitive solicitation in which a timely protest was received and in which the University did not prevail, the contract will be canceled and re-awarded to the prevailing party unless the final order or settlement between the parties provide otherwise.
Award contracts for commodities and contractual services. This includes the authority to make awards to multiple suppliers, if it is determined to be in the best interest of the University. Such awards may be on a university, regional or multiple state university-wide basis and the contracts may be for multiple years.
Reject or cancel any or all-competitive solicitations, in whole or in part, when determined to be in the best interest of the University.
Purchase insurance as appropriate for the operation and mission of the University.
