1. Purchases for Individuals

   Purchasing Services is not authorized to make purchases for any individual or non University organization.

2. Splitting of Orders

   The deliberate attempt to split orders, where the purpose is keeping the total cost of each order below bid or quote limits, and failure to combine orders when practical for the interest of economy, is an evasion of the Florida Statutes and University Purchasing Directives. The splitting of orders is a prohibited activity and therefore, unlawful. Any related needs that are known or should have been reasonably known at the time of the requirement should be combined into one coherent request for procurement.

3. Purchases of a Personal Nature

   The expenditures from University funds for the items listed below are prohibited unless a clear business purpose exists. (See Disbursements Directives 1.4.13.3 A and B)

   1. Alcohol
   2. Congratulatory telegrams
   3. Flowers and/or telegraphic condolences
   4. Entertainment for visiting dignitaries
   5. Food items - refreshments, such as coffee and doughnuts
   6. Decorative items, such as globes, statues, potted plants, desk lamps, picture frames, and wall hangings
   7. Christmas or other greeting cards and postage for such cards
   8. Personal subscriptions to magazines and trade journals
   9. Gifts - for example: desk pen sets
   10. Coffee pots and supplies
   11. Portable heaters
   12. Fans, for personal use
   13. Refrigerators, stoves or microwave ovens for personal use
        

4. Confirming Purchase Orders

   Departments are not authorized to place orders directly with vendors for goods or services for which a purchase order is required. Purchasing Services is the only authorized agent for the University. If a department has an immediate need, Purchasing Services may confirm an order with a vendor after the proper acquisition method has been selected and executed. In the event that the department receives goods prior to the approval of Purchasing Services, an explanation/justification shall be provided with the requisition.