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Vendor
Frequently Asked Questions
On This Page:
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When do I use addvendor@ufl.edu?
To add people or companies to the PeopleSoft vendor file to pay them for
goods or services provided, or to reimburse UF employees and students for
out of pocket expenses.
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When do I add UF employees and students
as a UF vendor? What information do you need?
UF employees and students being reimbursed or refunded for out of pocket
expenses other than those processed through the Travel module need to be
added as a vendor. Please include their UFID number in the request and indicate
what specifically is being reimbursed. No paperwork is required.
For UF employees being paid as a Research Participant, please make payments
to them using the Payroll module through "Additional Pay." Do not add them
as a vendor. For more information, please refer to the Additional Pay instruction
guide on the myUFL
toolkits pages.
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What is required for adding US companies
or US citizens (who are not employed at the university) as a UF vendor?
Domestic Consultants, Research Participants and individuals who are not
UF employees performing services are required to supply the following information:
Domestic Companies, non-affiliated individuals, government agencies, educational
facilities, associations, organizations, etc. providing goods or performing
services are required to supply the following three forms available on the
Bridges Web site > Services > Vendors:
Please make sure you have all required paperwork prior to sending a new
vendor request to addvendor@ufl.edu. The vendor will not be added
until all required paperwork is completed and received.
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What additional steps are required for adding
foreign companies or individuals as a UF vendor?
If it is a foreign vendor, the request must be pre-approved by University
Tax Services (UTS) before added to the PeopleSoft vendor file. UTS should
be contacted at 352-392-1324 for approval. UTS will then submit approved foreign
vendors to addvendor@ufl.edu for input.
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How will I know the vendor was actually
added to the PeopleSoft vendor file?
You have two options:
Navigate in myUFL to Vendor > Set Up Maintenance > Vendor Information.
Best practice for searching for a vendor is to use "contains" option with
the Name 1 field, put one word from the vendor name into the Name 1 field.
If there are no results that match what you are looking for, search ShortName
"contains" and put just the first eight (8) letters of the first word
in the company name or individual's last name.
After finding your vendor, please be sure to click VIEW ALL in the Address
tab so that all available addresses will appear. For more information, an
instruction guide called Finding Vendors
is available on the myUFL
toolkits pages. Request that the vendor send you the information required by UF
then fax the information to Vendor Maintenance at 352-392-0081 with your
email request on the coversheet or as an attachment. If all required information
is received, you will then receive an email confirmation that the vendor
has been added.
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I have more questions. Who can I contact?
If you have any questions or need assistance, please contact addvendor@ufl.edu.
For technical problems using myUFL, please contact the UF Help Desk at helpdesk@ufl.edu
or 392-HELP.
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