Basic Approval Process
Overview
If your department is considering providing goods/services to another University of Florida department or a customer outside of the campus community on a recurring basis, you will need to set up an Fee-for-Service Educational Activity (FSEA) unit. An FSEA unit also lets you recover the costs of providing these goods/services through charges to users. The University of Florida operates several types of FSEA Units.
University departments desiring to conduct FSEA activity must obtain approval to establish this type of unit by completing the Request to Operate a Fee-for-Service Educational Activity (FSEA) Form.
Approval Process
The approval process to conduct activities as a Fee-for-Service Educational Activity consists of the following steps:
- The department completes the New FSEA Workbook Excel file to determine expenditures and related rates. See Attachments section above.
- The Department completes the Request to Operate a Fee-for-Service Educational Activity (FSEA) OnBase form and uploads all associated documents in OnBase.
- All documents are reviewed and go through the approval process.
Once the departmental approval is received, the Auxiliary Accounting Office will present the FSEA application package to the Auxiliary Advisory Committee, which meets on a monthly basis. Note that the time it takes to establish an FSEA unit varies, but rate calculations are usually the most time-intensive step of the process.
The last step of the application process is approval by the University Controller for FSEA applications under $1 million in annual revenue or by the Senior Vice President & Chief Financial Officer for FSEA application above $1 million in annual review. The Auxiliary Accounting Office will notify the unit of the application’s approval or denial to establish an FSEA.
Last Reviewed
Last reviewed on 06/28/2024
Resources
Contacts
Auxiliary Accounting: (352) 294-7236