Relocating Capital Assets and Attractive Property

Directive Statement

This directive establishes the proper methods of relocating capital assets and attractive property. Departments are responsible for updating location information on these assets.

Reason for Directive

We must identify and track property to minimize risk due to theft or loss, meet regulatory compliance standards, maximize property usage, and support UF’s sustainability efforts.

Who must comply?

The Property Custodian and Departmental Contact are responsible for maintaining and accounting for capital assets and attractive property.

Procedures

1. Enter the new location information in myAssets
2. Complete an Off-Site Certification in myAssets before the equipment is removed from campus, if a department is relocating an asset to an off-site location
3. Submit a Foreign Travel or Shipping Request through myAssets for any asset that will be transported outside the United States prior to travel
4. Consult Environmental Health and Safety before moving an asset that contains hazardous materials
5. Take adequate care to prevent damage of an asset by properly packing and covering of asset when moving the asset
6. Take safety precautions when moving assets to prevent physical damage to the building or to the employees moving the asset
7. If the asset is being assigned to a different reporting unit a transfer will also need to be completed in myAssets using the Transferring Ownership of Assets directive

Last Reviewed

Last reviewed on 06/28/2024

Resources

Off-Site Certification

Foreign Travel or Shipping Request

Toolkits

UF HR Toolkit – Asset Management

Contacts

Asset Management: (352) 392-2556

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