The following table summarizes the responsibilities of various parties involved with Fee-for-Service Educational Activity (FSEA).
Responsible Party |
Responsibility |
Auxiliary Accounting Office |
- With Service Center Rate Review Committee, review rates for service centers
- Provide rate setting guidance to FSEAs
- Facilitate the establishment of FSEA units with Auxiliary Advisory Committee and CFO
- Comply with Federal regulations regarding the treatment of service centers in the facilities and administrative rate computation
- Track rate proposal submission process and contact units as needed
|
FSEA Fiscal Management |
- Request the establishment of an FSEA from the Dean/Chair or VP’s office
- Submit approved request to Operate an FSEA to the Auxiliary Accounting Office
- Comply with FSEA Directives and other policies and regulations associated with center operations
- Calculate and apply rates uniformly to all internal users
- Bill all customers in a timely and accurate manner
- Prepare and retain documentation for the costs, billable units, and any other information used to develop rates
- Ensure only allowable costs are included in the rates
- Notify Auxiliary Accounting Office when it is anticipated that:
- New services/products will be provided, or costs will significantly change
- The FSEA will no longer be operational
- Prepare and submit semi-annual accrual information and variance report
|
School, College, or Department |
- Ensure all FSEAs under their jurisdiction comply with the FSEA directives
- Ensure rates only include costs directly related to the operation of the unit, and to the service/product the user receives
- Provide funding and documentation for unit costs not included in the rates as well as any unallowable costs covered by the school/college/department
- Review and approve rates for FSEAs
- Review service/recharge center financial statements and variance reports
- Fund deficits that cannot be recovered through rates
|
Internal Audit |
- Review, on a periodic basis, the records, operations, and practices of the units
|
Last Reviewed
Last reviewed on 06/28/2024
Resources
FSEA Authoritative Guidance
Auxiliary Accounting: (352) 294-7236
Still have a question?